Baseline import
A three-step wizard — upload, validate, commit. Duplicate codes, barcode clashes and bad quantities are caught before anything is written.
The solution
Everything a storeroom count needs, and nothing it does not
MedStock is a mobile scan-forward counting tool, not a live ledger. Every workflow starts from a scan on a phone or barcode device: it takes a baseline, counts against it, tracks batch and expiry, records movements, reconciles the difference and keeps the evidence.
Mobile scan-forward
Scan, tap, confirm — the whole count from one hand
The count screen is built around the scan, not the keyboard. Point the camera or pull the trigger on a wedge scanner, feel the beep and vibration, tap the quantity on a full-screen keypad and move to the next item.
- Phone camera scanning — no dedicated hardware required.
- Hardware wedge scanners captured anywhere in the app.
- Beep and haptic feedback on every read; scanning pauses while a dialog is open and resumes when it closes.
- Still-to-count lists and name search, so nothing on the shelf is missed.
Catalogue
Start from a clean, organised baseline
Bring your existing catalogue in from any system, keep it grouped and coded the way your storeroom works.
CSV converter
Drop in a raw stock report from your pharmacy system. Filter by store, drop zero quantities, merge duplicate stock numbers and export a ready-to-import file.
Categories and code generation
Group the catalogue by category, each with its own stock-code prefix. New items without a code get one generated automatically, in sequence.
Alternative barcodes
Link any supplier or repack barcode to an existing catalogue item — mid-scan, mid-receive, without breaking the workflow.
Counting
Counts that finish on time, batches that never lapse quietly
Blind or open sessions, per-item batch tracking and exports the moment the count closes.
Scan-forward counting
Phone camera or hardware wedge scanner. Every scan beeps, vibrates and opens a numeric keypad — no scrolling, no typing codes, no lost counts.
Blind counts
Hide expected quantities from counters for an honest count, revealed only to administrators at reconciliation.
Batch and expiry tracking
Switch tracking on per item. Tracked lines prompt for a batch at the point of counting, sorted first-expiry-first-out, with an explicit confirmation before an expired batch is counted.
Reports on close
Close a session to lock it, then export the full count, the variance and the audit evidence to CSV, Excel or PDF.
Reconciliation
Variance you can act on, line by line
Expected against counted with the difference surfaced in value and units. Every line gets a decision — recount, accept, adjust the baseline or flag for ordering — and every decision gets a name and a date.
- Batch-by-batch breakdown under tracked items.
- Filter and search to work through exceptions first.
- Flags feed straight into order lists — nothing re-typed.
Batch and expiry
Know what expires next, before it does
A storeroom-wide view of every batch: expired, within 30 days, within 90 days or undated. Counted first-expiry-first-out, flagged the moment something lapses, and exportable to CSV for the quality file.
Movements, lists and labels
Receive, dispense, dispose and reorder — all scan-first
Grouped movement sessions for stock in and out, order lists seeded from variance, and labels printed to the millimetre.
Receiving
Scan items in as they arrive, in grouped sessions. Unknown barcode? Add the item inline or link it to an existing one — then key the quantity straight in.
Dispensing and disposal
Record stock leaving the storeroom — dispensed to a ward or disposed of — with the same scan-forward flow and a full session record.
Order lists
Scan-to-list for reorders and picking. Seed a list straight from variance flags, or search by description when the label is missing.
Label designer
QR or Code 128, exact millimetre dimensions for Zebra thermal printers, or an A4 grid with cut margins. Alignment and border controls included.
Oversight
Oversight for the people who sign off
Dashboards, roles and an audit trail that names the owner and the date on every action.
Variance and reconciliation
Expected against counted, line by line, with a batch-by-batch breakdown under tracked items. Recount, accept, adjust the baseline or flag for ordering.
Expiry dashboard
One storeroom-wide view of every batch: expired, within 30 days, within 90 days or undated. Search, filter by location and export to CSV.
Teams and access
Invite counters by email, assign roles, disable leavers. Everyone sees the same catalogue; only administrators change it.
Complete audit trail
Every count, adjustment, import, movement and list action records the owner and the date. Filter by user, action, item or period and export the log.
Count your first storeroom this week
Import a catalogue, invite your counters and start a session. No hardware required.